Most of the successful startup owners and business heads delegate a variety of virtual assistant tasks . Since they work at remote locations, there are number of tools and software that can be useful in their daily working.

There are a number of virtual assistant tools that help them to not just connect with clients but also complete their work efficiently.

However that being said, the productivity of your virtual assistant depends a lot on your cooperation and management too. Your support along with these tools available cans double their productivity.

Given below is the list of commonly used virtual assistant tools.


1. Hubstaff


Hubstaff combines the best of both- time-tracking software and a project management tool. It is an amazing tool to be used by both employers (clients) as well as virtual assistants. This amazing tool allows you not only track hours your VA is working but also enables you to store, files, due dates, invoices, process payments etc.

The best thing about this project management tool is that you can use it for everything from ongoing, open-ended projects to one-time, fixed-date projects. Virtual assistant, remote workers, clients get familiar with it quickly.

Hubstaff comes with a 14 Day free trial. Undoubtedly one of the best tools your virtual assistant can use.




2. Postplanner



This one is one of the best software used by virtual assistants for social media. Post Planner enables you to not just post statuses but also build engagement. This easy-to-use social media tool is built for engagement. It helps users find, plan, and post content that will increase social media engagement on Twitter and Facebook.



3. Streak




Imagine software that enables you to manage your workflow from your inbox? That’s Streak for you. Get information about contacts, tasks, sales pipeline everything directly to your inbox.


If you have hired a virtual assistant for customer relationship management, Streak can be a boon. This powerful application allows you to track and manage everything along with some email power tools to scale your emails. You can view the exact time someone reads your email, set times to send email, personalize mass emails etc. The best software your virtual assistant can use for CRM management.



4. Canva



Whether it is social media or a blogging platform, content with eye-catching images get more traction. Best software for virtual assistants for graphic designing, Canva is free to use with pre-set templates. Super easy to use even for those with no skill or experience in graphics.



5. MailChimp



Mailchimp is a powerful email marketing tool used by virtual assistants. A must-have if you want to do email marketing. Nothing can beat MailChimp when it comes to email marketing. It is the most popular email marketing solution. With this application, your virtual assistant can set up and run fantastic email campaigns that yield awesome results.



6. SnagIt



Snagit is an innovative application that allows you to capture screenshots and screen recordings. It has some interesting features which allow you to highlight important points in your screenshots and share it with your team, colleague or friends.

Now you can capture important and interesting content instantly and share it with your virtual assistant team saving you time and resources.

One of the best software for Virtual assistants as you can easily share stuff that you’ve found without the need for emails or screen sharing through Skype.

You can get a free trial of this application.




7. SweetProcess



If you want to provide your virtual assistant with the Standard Operating Procedures (SOPs), SweetProcess is all you need to streamline the process. With SweetProcess, you can also embed screencasts and screenshots.

A SAAS software designed for medium to multinational corporations to train and guide employees.
SweetProcess can save you lots of time, which you will otherwise spend on training and guiding your virtual assistants.

You can try it for free!



8. Rhino Support



Rhino Support will really make a big difference if you want to improve custom support. With Rhino Support, your customers can request help through email or support tickets and Instant Live Chat.

Rhino Support offers a 15 Day trial period.



9. GroupMe



If you are managing a virtual assistant team, GroupMe is a perfect tool for you. This web-based application is designed specifically for group chat. So use GroupMe when you are going to have teleseminars.

The best thing about GroupMe is that your virtual assistant does not have to download this application to use it. You just add them from your phonebook and they will start chatting with the group through SMSs.
10. UberConference



There is no doubt that holding a conference meeting with a virtual assistant team is not easy. UberConferencing makes it easy with its cloud-based conferencing software that enables you to have productive virtual meetings from anywhere and everywhere.

It has many advanced features, such as integrated social profiles, local dial-in numbers, document sharing, Mobile apps, toll-free conference calls, phone calls + google hangouts, and more. best communication software for virtual assistants.



11. Dropbox



Dropbox enables you to access all your files from anywhere, on any device, and share them with anyone. The best thing about Dropbox is that it allows you and your virtual assistant to edit the same file without sending it back and forth. And when your virtual assistant edits a file in a shared folder, you and other team members get the update automatically.



12. Google Calendar




Google Calender is a great tool to get your tasks organized. The best thing about this web-based application is that you can break down your calendar into various sub-calendars. And it’s absolutely free to use.



13. Skype




Nothing beats this useful tool when it comes to hassle-free communication with your virtual assistants. With Skype, it’s like talking face-to-face. Virtual assistants work at remote locations. Skype enables entrepreneurs to make video calls, thereby helping them read the body language of their virtual assistants. This ensures a better communication and less misunderstanding.



14. Boomerang



If you have hired a virtual assistant for email marketing, Boomerang is an awesome application. It will offer your virtual assistant a complete control of when he or she will send messages. Boomerang offers the best follow-up reminders.



15. Doodle



Doodle is a great tool for a virtual administrative assistant to simplify the process of scheduling appointments. Doodle offers a free account as well. However, if you want to leverage the full power of this application. You should go for a paid account.




16. PowToon





This great tool will certainly increase the productivity of your virtual administrative assistant. He/ she can create free animated marketing tools and video presentations for you.



17. Mad Mimi





With this powerful application, your virtual assistant can create, send, share, and track email newsletters online. If you want to make your email marketing strategies effortless, Mad Mini is for you..
18. Buffer



Buffer is an indispensable app for driving traffic and increase fan engagement on various social media platforms. Your virtual social media assistant can truly leverage the power of social media with this application.


19. Time doctor



Time Doctor can really double the productivity. This powerful application tracks time with screenshot monitoring. The best thing about Time Doctor is that it allows you to login to view work done by your VA. You can have a free demo of this powerful application as well.



20. Pagemodo





If your social media marketing revolves around Facebook, Pagemodo is all you need to have to manage Facebook page and increase Facebook engagement. Facebook ads from Pagemodo give more returns.



21. Join Me


join-meThis useful application can allow you to collaborate instantly with free screen sharing, unlimited audio, and ridiculously simple video conferencing. The best thing about this application is that you don’t need  a registration.

The list of Virtual Assistant Tools and software are improving constantly. With each passing year, new software and tools are coming in the market, making easier for both virtual assistants and clients to work in a more productive way. You should keep exploring the available tools and applications to find the best tool that meets your needs.

What about you?

Can you add more tools to the list? Do share what tools you use to manage your virtual assistants. I’d love to hear about it.

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